Employee intellectual property (IP) theft has grown to be a major issue in a society going more and more technologically advanced. The dangers to private data have increased as more businesses choose digital collaboration and remote work. Employee misbehavior involving sensitive firm data—that is, insider threats—may cause significant financial and reputation harm. This article looks at sensible ways businesses may protect their intellectual property, stop internal threats, and react fast when needed. By means of practical illustrations and Lauth Investigations’ services, companies can better grasp how to safeguard their most valuable assets.
The Rise of Insider Threats
Though they are nothing new, the frequency of insider threats has risen as the workplace has changed. According to a Ponemon Institute analysis as of 2023 insiders account for around 60% of all data breaches. This alarming figure shows the extent of the risk businesses. Employee access to private company data increases the likelihood of misuse—intentional or inadvertent. Particularly remote work has grown the digital footprint and given additional chances for internal data leaks.
A Rising Concern in Remote Work
Companies have less control over the physical security of their workspaces if workers operate from home or another off-site venue. While remote work solutions include cloud storage, shared document files, and collaboration platforms boost employee comfort of work, they also enable simpler access, transfer, and occasionally inappropriate data access. In these situations, insider dangers are more elusive to find. Standard security protocols might not be enough. This change emphasizes the need for revised, aggressive plans to protect intellectual property.
Real-World Example: Tesla’s Insider Threat Case
Tesla made news in 2023 when a staff member allegedly stole confidential data on its Autopilot program. Allegatively trying to sell the company’s valuable data to a rival, the employee downloaded private files. Through its internal security monitoring systems, Tesla discovered the individual’s actions and set out an alert when massive data access and transfer without appropriate authorization occurred. This situation shows the rising danger of insider threats and the need of having robust digital monitoring measures in place.
Strategy 1: Establish Strong Access Controls
Tight access limitations are among the best strategies to safeguard intellectual property. This means making sure intellectual property and sensitive data are only accessed by authorised staff.
Limiting Access Based on Roles
Least privilege should be the guiding concept for design of access limitations. Employees should only be able to access the data they actually need to carry out their job obligations. A software engineer working on a particular module, for instance, shouldn’t have access to a product’s whole source code. Businesses can drastically lower the likelihood of internal data theft by cutting the number of persons having access to private information.
Implementing Multi-Factor Authentication
By guaranteeing that staff members access critical data only after passing through several security gates, multi-factor authentication (MFA) offers still another layer of protection. MFA allows one to prevent unwanted access even in cases of compromised login credentials for an employee. Companies can demand, for instance, a second authentication method—a phone-based code or biometric verification.
Regularly Reviewing Access Permissions
Access control cannot be fixed once-only. Regular audits help to guarantee that staff members still have access to the data they have been assigned. Review and alter access rights as responsibilities evolve or staff members go. Lauth Investigations provides services to audit internal security policies of a firm, therefore assisting to find any weaknesses in access restrictions and suggest fixes.
Strategy 2: Educate Employees on IP Security
Stopping insider risks depends mostly on employee training. Lack of knowledge causes many breaches when staff members unintentionally reveal intellectual property.
Conduct Regular Training and Awareness Programs
Businesses should set up continuous training courses to inform staff members on the dangers of intellectual property theft, phishing campaigns, and safe handling of private information. Employees should also be informed of the policies of the company on IP protection and the results of violating these policies. Frequent employee testing via fake scenarios or simulated phishing attempts can also support strong security practices.
Promote a Security-First Culture
Beyond instruction, businesses have to create a security-first culture whereby staff members personally commit themselves to protect private data. This entails pushing staff members to document possible weaknesses they come across or suspected behavior. Employees are more likely to follow security procedures and be alert when they realize that safeguarding intellectual property is a corporate top concern.
Example: The Microsoft Insider Theft Incident
Microsoft had a security hack in 2023 in which an employee—who had received training on safeguarding private data—was accused of copying proprietary software code to sell it to a third party. The staff ignored the security systems even though they were in existence. This situation emphasizes the need of combining an informed workforce with effective security technologies. Although Microsoft found the problem fast thanks to training, more strict use of security policies may have completely avoided the intrusion.
Strategy 3: Utilize Digital Monitoring and Analytics
Preventing insider threats mostly depends on proactive monitoring of employee behavior. Although this approach seems invasive, it is necessary to find and react to possible security breaches before they do major damage.
Monitoring Digital Footprints
Particularly when employees access, download, or share private company data, companies should use tools tracking staff members’ digital behavior. This can cover tracking email exchanges, cloud storage use, file transfers, and even actual USB drives. These digital monitoring technologies help companies identify odd activity, including viewing vast amounts of data outside of an employee’s purview.
Setting Up Alerts for Suspicious Activity
Automated alarms can be configured to inform IT teams anytime dubious activity takes place. For instance, the technology can instantly set off an alarm for inquiry should an employee access private files or download vast volumes of data outside of business hours. This fast reaction helps to stop data theft or compromise before it is too late.
Example: The Google Employee Data Theft Case
A Google employee was discovered in 2023 to have been accessing private product data unrelated to their line of employment. Google was able to stop the staff member from distributing the data to outside parties by flagging the unusual access through the company’s digital monitoring systems. This example shows the need of making investments in digital monitoring instruments to guarantee data protection.
Strategy 4: Conduct Background Checks and Vet Employees
A key chance for businesses to stop internal risks is the employment process. Reducing the danger of IP theft can be achieved by first making sure staff members are reliable before allowing access to private information.
Background Checks for New Hires
Before recruiting staff, especially for positions involving access to private data, extensive background checks are absolutely vital. This can cover verifying references, past employment histories, and criminal records. In high-risk situations, businesses could also wish to look closer at the prior behavior of an applicant.
Vetting Contractors and Temporary Staff
Before being granted access to private information, even contractors and temporary personnel should be thoroughly screened. Many businesses ignore this phase since they believe that only full-time staff members represent a hazard. But, especially if they have access to corporate networks or private data, contractors could potentially have the chance to pilfer or use intellectual property.
Lauth Investigations’ Role in Employee Vetting
Lauth Investigations offers services designed to assist businesses in screening possible employees or contractors and evaluating their dependability. Background checks, fraud investigations, and other ways of confirming the integrity of people with access to private business data constitute part of their offerings.
Conclusion
Businesses in the digital environment of today must first give protecting intellectual property from insider threats top importance. Companies have to be proactive in protecting their most important assets as remote work and growing dependence on digital technologies call for. Strong access limits, staff education, digital monitoring, and extensive background checks help companies reduce IP theft risk. Real-world situations such as the Microsoft and Tesla ones show how crucial strong security systems are. Professional investigative services, such those provided by Lauth Investigations, assist businesses to increase their defenses and guarantee that their intellectual property stays safe from insider threats.
In today’s digital age, businesses face a constant and growing risk of cyber threats. From stolen data to hacking, every organization is vulnerable. However, with the right steps, you can protect your business from cyber threats like corporate investigations and theft. At Lauth Investigations International, we specialize in cyber investigations and workplace investigations to help companies like yours safeguard their operations. Here are three important steps your business can take to defend itself from cyber risks.
1. Implement Strong Cybersecurity Measures
One of the most effective ways to protect your business from cyber threats is by setting up strong cybersecurity systems. Start with the basics—strong passwords, firewalls, and regular software updates. Many cybercriminals exploit weak passwords or outdated systems to access sensitive data. Make sure employees use passwords that are hard to guess and that your network is secured with a strong firewall to keep out unwanted traffic.
Regular software updates are also critical. Hackers often find vulnerabilities in outdated software, so make sure your systems are always up to date. Strong antivirus and anti-malware software should be in place as well, helping prevent cyber threats before they can cause damage.
At Lauth Investigations International, we provide cyber investigations to help businesses identify vulnerabilities in their systems. By conducting a thorough review of your security measures, we can help ensure that your business is protected against these growing threats.
2. Employee Education and Awareness
Many cyber-attacks happen because employees are not aware of the risks. Phishing attacks, where hackers trick employees into clicking on dangerous links or giving up personal information, are a common example. To combat this, employee training is key.
Every company should educate its staff on how to spot suspicious emails and links. Employees should know not to open unexpected attachments or click on unfamiliar links, especially from unknown senders. Regular training sessions will help keep employees alert and aware of the dangers.
Furthermore, your team should be trained on how to report suspicious activity. Early detection is crucial in stopping a cyber threat before it escalates. By making sure everyone understands the risks and knows how to respond, you can prevent many incidents before they cause damage.
Corporate investigations often reveal that employee error is a major factor in data breaches. At Lauth Investigations International, we offer workplace investigations to uncover security gaps and provide solutions to better protect your business.
3. Conduct Regular Audits and Investigations
Another important step in defending against cyber threats is conducting regular audits and corporate investigations. These audits can help identify weak points in your security and ensure that your business complies with industry regulations. A regular check-up can help spot issues before they lead to a major security breach.
In addition to audits, cyber investigations can also be used to assess your systems. These investigations focus on detecting suspicious activities, unusual patterns, or any signs of an attack that might have gone unnoticed. By investigating potential threats early on, you can stop an attack before it affects your business.
Lauth Investigations International specializes in both cyber investigations and corporate investigations, helping businesses strengthen their defenses against cyber threats. Whether it’s assessing your security systems or conducting a thorough investigation of any potential vulnerabilities, we can help you take proactive steps to safeguard your business.
No business is immune to cyber threats today in this interconnected world. Whether it’s a small company or a large corporation, taking steps to strengthen cybersecurity is essential. By implementing strong security measures, educating employees, and conducting regular audits and corporate investigations, businesses can protect themselves from data breaches and cyber-attacks.
Lauth Investigations International is here to help. Our experts in cyber investigations, corporate investigations, and workplace investigations can provide your business with the tools and strategies needed to stay ahead of cybercriminals. Don’t wait until it’s too late—protect your business today. For more information on how we can help you secure your operations, visit Lauth Investigations.
In today’s evolving world of business, enhancing the security of an organization is paramount. We are living in an interconnected world, where the entrenchment of technology is one of the single biggest threats for many organizations, and the need for beefing up the internal security of data and assets averts the risk of losing what is considered elemental for an organization. With the lurking threat of cybersecurity, ensuring robust protection measures is no longer a luxury but a necessity. Human resources directors have a responsibility to safeguard the workforce and the integrity of the organization. One effective tool at the disposal of the human resource directors is the security audits. However, merely conducting an audit is not enough; leveraging the outcome fortifies the security of an organization.
Understanding the Essence of Security Audits
It is possible to wake up in a workplace every day and complete the assigned duties without understanding the hidden dangers. Threats are around us in our workplaces, and due to the monotony of our duties, it is possible to overlook a danger that could result in potential losses in the future. Security audit is the systemic evaluation of the organization’s security posture, assessing the vulnerabilities, risks, and mitigation measures in place to prevent financial and asset losses. The main benefit of a security audit is to help an organization identify weaknesses and strengthen defense. However, the main advantage of the security audit is not how well it is applied, but how well the outcome is used to improve security. Having the right person to conduct a security audit matters a lot, and we propose Lauth as an appropriate partner to benefit from our wealth of expertise in the field of security audits.
Quantifying the Impact
Data is the most critical asset for any organization, and as technology continues to advance, so do the issues of data protection gaining traction. According to the Cost of a Data Breach Report 2021 by IBM Security, the global average cost of a data breach stands at $4.24 million. In the same vein, the same report highlighted that it takes about 287 days to identify and contains issues of data breach, which has financial and reputational repercussions. These numbers underscore the importance of beefing up security, and security audits emerge as a linchpin. As such, Lauth has established itself conducting corporate audits to examine the sustainability of your internal policies in regard to security.
Maximizing Value: A Strategic Approach
In order to benefit from the security audits and witness the needed outcome, organizations must adopt a strategic approach, as detailed below;
Risk identification. Security audit should not be viewed as a compliance process. It has to be taken as an exercise of risk identification and mitigation and de-escalating issues before they become full-blown problems.
Actionable insight. Identification of vulnerabilities is not enough. Human resource director should collaborate with the IT team to work on the findings of the security audit and come up with a comprehensive action plan.
Investment in training and awareness. Human error is the leading cause of security breaches. Security audit is essential in identifying the gaps in security preparedness in the workplace, thus providing insight into the areas of training and development for the employees.
Continuous improvement. Enhancement of security is an ongoing process. Security audits, therefore, are a checkpoint of areas that require improvement and continually update the systems to deal with emerging threats.
The Role of Human Resource Director
The human resource department is central to ensuring the safety and security of its workforce and the organization’s assets. As a rule of thumb, the human resource director should cultivate a culture of security, and this should be made possible by ensuring the workforce adheres to the security protocols. New hires should be involved in a program that trains them on the importance of ensuring their safety and that of the organization to mitigate the loss of finances and productive hours. In that light, a human resource director play a crucial role in security audits in the following ways:
Collaborating with the IT team and other relevant departments to facilitate the completion of the security audit.
Ensuring that the findings of the audits are translated into insights, which are later integrated into the organization’s policies.
Bolsters employees’ knowledge of cybersecurity by engaging them in training programs.
Allocating resources towards improving security and ensuring continuous improvement.
Conclusion
In an era plagued by cyber threats, the importance of security audits cannot be overstated. It has become a mandatory tool to assess the threats within an organization and mitigate the risks associated with it. Adopting a strategic approach and findings of the audits positions an organization on a pedestal of overriding the market dynamics and also ensures its assets and workforce are safe. Human resource directors remain the custodians of the organization’s integrity and, therefore, should champion the cause of security. Embracing the audit’s security builds trust among the stakeholders, paving the way for sustained success.
As we navigate the ever-shifting landscape of security challenges, from cyber threats to physical breaches, one thing is for sure: technology is our trusty sidekick in this high-stakes game of defense. Modern organizations are, therefore, exposed to several threats, but thanks to the advancement of technology. It is now possible to address major security issues using modern technology, which makes it easier to collect information, analyze it, and provide feedback. This output effectively help in making essential decisions, mitigating risks that could stall the operations of a business.
What would it be like if there was no way to make surveillance within the workplace? My guess is as good as yours. The cases of theft, fraud, forgery, violence, and threat, among others, dot the normal day-to-day operations of an organization. This article explores how technology can solve modern challenges, from cybersecurity to surveillance and beyond.
Battling the Invisible Threats
The advancement of technology has brought new forms of threats. Cybersecurity is the main challenge that most organizations are battling in our times. The data released by Cybersecurity Ventures indicated that cybercrime was estimated to cost the world about $6 trillion annually by 2021, an increase from $3 trillion in 2015. These numbers are scary because the growth rate shows the potential loss experienced by this vice. It also underscores the urgent need to invest in workable security infrastructure to protect organizations from vulnerabilities.
Fortunately, the emerging technologies have offered solutions to the problem. Introducing Artificial Intelligence and machine learning enables proactive threat detection and response. These technologies can analyze data and identify patterns that may indicate cyber-attacks. Regarding the importance of cyber-attacks, we acknowledge the need to beef up technology. Through Lauth’s services, we shall use the latest surveillance technology to expose unseen factors in your workplace.
Physical Security: From Locks and Keys to High-Tech Wonders
Let’s shift our focus from the digital to the physical world. Remember the days when all that was needed in your office was a sturdy lock and key? Allow me to inform you that those days are gone. Today, we have a whole arsenal of modern technology, which can provide more enhanced security for physical and digital assets, which are the backbones of your organization. Take video surveillance, for example; it is estimated that the global video surveillance market is expected to hit $144.85 billion by 2028. The idea here is not having surveillance everywhere, but smart eyes. Thanks to artificial intelligence and machine learning-every suspicious activity within the workplace can be flagged, and the security personnel can be informed in real time.
Privacy Concerns: Balancing Security and Civil Liberties
While we embrace and celebrate advanced technology, we should not hide our heads regarding privacy matters. As an HR director, you have the sole mandate of ensuring that the applied technology does not deny the employees their privacy, as it might attract litigation. The widespread of surveillance cameras, facial recognition, and data analytics tools have raised debates on how these technologies impact individual confidentiality. While the tools effectively ensure security, a proper balance must be achieved. With great power comes great responsibility, as they say.
The main question that comes to mind when we talk of surveillance is how comfortable are workers when they know someone in the office is watching them. According to a study by the Pew Research Center, about 79% of Americans are concerned about their data being collected by companies and the government. The safety of data and how it’s managed after that is what concerns them. If the same issue faces your company, we propose you engage Lauth, an intelligence company with well-qualified professionals in different fields. We guarantee that the employees’ intelligence data is well managed, and we shall provide guidelines on strategies to adopt to increase safety while maintaining data integrity.
As we strive to harness the potential of new technologies, it is paramount to strike a balance between security imperatives and respect for privacy. Robust legal frameworks and monitoring must be adhered to ensure that security measures deployed are transparent and do not impede the liberties of workers.
Conclusion
The future of technology is now, and it is looking brighter than ever. With the capabilities of technology, we can solve daunting and challenging security issues, from cybersecurity to physical threats and beyond. Remember, it is not about the available technology but how you use it. Lauth defines this phrase very well, and our expertise and use of technology will assist you gather workplace intelligence to enhance security. So, let’s leverage technology to secure the future, one byte at a time.
Cyber criminals are evolving at an alarming rate. Cyber-security product developers are on an infinite loop with felons, each trying to out fox the other with regards to data breaches. Security is absolutely necessary for brick and mortar establishments due to a myriad of reasons, but in 2019, the name of the game is cyber-security. Not only are data breaches an efficient way to steal trade secrets and financial information from businesses, but they can also be done remotely. A proficient hacker or scammer can access a company’s vital company information from halfway across the world, and from that same location, can devastate the company. Within minutes, they can access financial information, trade secrets, distribution and delivery schedules, and private customer information. To prevent this from happening to your business, here are 5 cyber security measures every business should have:
Iron-clad Passwords
This is Internet 101. Since the birth of the World Wide Web, we’ve been educating adults and children alike on the importance of having a strong password to access online accounts. Whether it’s a company’s financial information, or a Grubhub app on an executive’s phone, thieves can crack weak passwords to gain access. As such, it’s important passwords never contain personal information about an individual, especially if that information is visible on social media. Parents often include the name of their kids in their passwords, using their dates of birth for any numerical value requirement. Teens and young adults use the name of their favorite animal, sport, or music artist. Another common tactic is using common words that are easy to remember, and then spelling them backwards for a false sense of security. Experts at the National Cyber Security Alliance also do not recommend using sequences of characters that are near each other on the keyboard, such as “QWERTY,” the first six characters of the keyboard. The current recommended length for strong passwords is between 8-12 characters. If you’re unsure whether or not you password is secure, use an online password checker to verify the passwords level of cyber security.
Fortified Firewalls
Firewalls have been around almost as long as passwords. Firewalls are shields that protect your business from harmful or insidious traffic. When you connect to the internet, the system is constantly communicating with the wireless network, both sending and receiving units of information known as packets. Firewalls monitor these packets and perform a risk assessment, blocking unsafe packets. These firewalls protect your company’s data from unauthorized remote access by criminals.
Antivirus Protection
Roland Cloutier, the Chief Security Officer for ADP, calls antivirus software “the last line of defense” when protecting your company’s data from hackers and other cyber-criminals. Not only can remote criminals access and view a company’s vital information, but they can also install vicious malware that will copy the target’s hard drive, and subsequently render the machine inoperable. Installing anti-virus and anti-malware programs aren’t enough, though. These programs need to be updated regularly as part of the infinite loop mentioned earlier. Every time a criminal finds a way to bypass an anti-malware product, the product requires changes to combat those breaches.
Laptops and Mobile Phones
It’s important to secure laptop computers and mobile smartphones associated with your business. For this, experts recommend encryption software so any remote felon attempting to access or copy the hard drive cannot do so without the proper password. They also stress the importance of never leaving these devices in ones vehicle, where they are easily accessible to thieves. “Lock-out” options are also standard for these devices in 2019. This setting allows you to establish a time period during which the phone lies idle. After that period expires, the phone locks itself, preventing anyone from accessing it without the password. Smartphones and laptops with remote-wipe features must be enabled. This way, if your device falls into the wrong hands, you can remotely wipe the device and prevent the leak of sensitive company information.
Employee Education
Last, but never least, it’s important your workforce is educated on the security measures in place and regularly enforces them on a day-to-day basis. Companies often neglect employee education under the false impression their IT team will be able to resolve all issues whenever they arise. The fact is, even IT professionals cannot anticipate every cyber threat, and may not be up-to-date on the very latest in cyber-criminal tactics. An ounce of this education is worth a pound of cure—Despite the level of technology literacy in the United States in 2019, an employer or business owner cannot assume an employee’s level of security knowledge. The prevention starts with employees, providing them with an intimate knowledge of company operations and how cyber security measures protect them.
Regardless of your company’s industry or size, all businesses must update and maintain their cyber security. An ounce of prevention is worth a pound of cure when criminals can bypass cyber security, and devastate a company in minutes.
The invention of direct-deposit payments in electronic banking have likely saved companies millions of dollars over the years in labor hours, materials, and fees that previously caused problems for companies. However, in an age where your paycheck is sent automatically to your checking account, phishers are seeking to exploit this automation for personal gain.
The Internal Revenue Service has reported an upswing in various types of fraud that directly target a company’s payroll. While the ruses come in many forms, one of the most popular is phishing emails disguised as legitimate correspondence from an employee or upper management. It’s always an instruction to alter payroll information so that funds would be rerouted to the scammer’s bank account. Once the deed is done, the money is withdrawn and the company is responsible to replace the missing funds. While the FTC and the IRS are constantly reevaluating their strategies for containing these types of fraud, this particular scheme is hard to detect and often goes unreported. The email can outsmart security measures set down by the company or within a company’s email server, and scammers take amounts that can just be written off as unfortunate missteps on behalf of personnel.
Frauds such as these have gone through an evolution as security technology becomes more sophisticated and what we know about internet culture continues to grow. Internet frauds used to be about volume and inattention to detail—thus the birth of phishers, who sent emails rife with spelling and grammar mistakes out to mile-long email lists, casting a wide net throughout the web. Education about fraud has forced scammers to be more cautious. Today, companies who have seen this scam in its newest form remark that these phishing emails look so authentic that there may not be a question in their mind before obliging their request. Security measures that have risen from the nucleus of electronic banking combat wire fraud every day in the United States. Large sums in wire transfers now throw up giant red flags. Phishers and scammers are getting more bang for their buck by taking smaller amounts with more frequency, lurking below the radar. This does not require sophisticated hacking skills. Just the ability to open a Gmail account. Phishers make the account look cosmetically convincing, then throw out the lure. One of the most targeted entities is non-profit organizations, because of the benevolent nature of their business. The idea of someone ripping off a charity or relief organization is horrifying, but the simplicity of scams like this make the opportunity too lucrative to pass up.
It’s frightening how simple the fraud is to pull off, but there is recourse for businesses who are vulnerable to such a scam. One of the non-profits who fell prey to this scam was KVC Health Systems, an agency for child welfare in Kansas City. Their IT director, Erik Nyberg, says it starts with comprehensive education on company procedures, “The CEO is never going to email you out of the blue and ask you for any deposit changes. And if you have any sliver of a doubt, call the person who is making the request.” He goes on to discourage executives and upper management employees from using their personal email accounts to send staff correspondence, and to set email filters that will catch suspicious incoming messages. Social media managers are also cautioned against posting any company information to their pages that could serve to bolster a phisher’s credibility.
If your business has been the target of this wire fraud scam, you are encouraged to report them to the Federal Bureau of Investigation’s IC3 tip line.
