It’s important to remain very organized and transparent when conducting an internal investigation in order to protect the business or organization.
When conducting an internal investigation, it’s imperative that the investigation be comprehensive and impartial from the beginning. Depending on the size and resources of the company, this is not always possible. Corporate investigations, while necessary, can often be a monumental burden to a small business or organization. Many medium to small businesses/organizations do not have the budget to conduct a comprehensive, detailed investigation on an internal issue. This leaves them to their own devices in the pursuit of solving the problem. When there is no team in place to solve internal problems, workplace investigations tend to fall on the shoulders of Human Resources personnel. This means that in addition to their regularly scheduled duties, the HR representative must also embark on a deep dive into the internal complaint, covering all their bases with regards to the investigation. If even a small detail is overlooked in internal investigations, it can leave the corporation or organization open to wrongful termination lawsuits or other types of litigation.
Human resource employees are the salt of the earth within any business or organization. In many circumstances, they are the grease that propels the wheels of progress in internal processes. This means they constantly have multiple projects in-progress and always have a minimal level of supervision for the entire workforce. Factoring in the capacity for human error, mistakes are inevitable in an internal investigation. That’s why it’s imperative for human resource employees to have a comprehensive step-by-step plan when initiating internal investigations. While every investigation will be different and may require a different approach, many of the investigative beats follow the same pattern as outlined by the Society for Human Resource Management:
Conduct a comprehensive intake interview with
the complaining or initial witness, requesting the scaffold information for the
investigation, including the who, what, when, where, how, and why. It’s
important that the employee understand the need for discretion during an open
investigation into the complaint. This reminder for discretion must come with
the caveat denoting any confidentiality rules that would infringe upon an employee’s
rights to discuss their status of employment.
Once the intake interview is conducted, the
complaining witness and other eyewitnesses must put their statements in writing
to document this stage in the investigation.
Diffuse any flaring tensions within the case. The
more elevated the emotions, the more attention that factor of the investigation
requires. Even during an investigation into an open complaint, it’s important
that employees feel safe in their work environment. The workplace must be stabilized
and disciplinary action must be reserved until the investigator has the entire
picture.
Decide if the subject of the investigation—the individual
who is named in the complaint—needs to be placed on administrative leave or
allow voluntary leave during the investigation. It’s important that at all steps
of this process that any established no-retaliation policies be reinforced.
Identify what other resources are needed to
conduct this investigation. Regularly consult with in-house counsel regarding
the legality of the steps you are taking.
Based on the statements collected at intake,
identify the parties that still need to be interviewed and what questions will
be asked in that interview.
Interview the accused with the intent to find
the truth. Transparency is important at every stage of this investigation, so
provide detailed allegations from the complaining employee’s statements, and
allow the accused to provide comprehensive answers to the questions asked. Ask
for witnesses to their version of events. At the conclusion of that interview,
always ask if there’s anything else that the accused would like to add.
Re-interview subjects in the case as necessary
pending any new information or evidence.
Keep meticulous notes at all stages of the
investigation. Due to the possibility of litigation following the conclusion of
the investigation, it is imperative that transparency be maintained throughout.
Avoid editorializing in your notes and record only what you are told. Keep
secondary performance issues separate from the investigation.
Create a summary of your report based on all of
the evidence you’ve gathered and the witnesses you’ve spoken to. Resolve all
factual disputes first, moving on next to the emotional factors in the case.
Again, be sure to consult in-house counsel at all stages of the investigation. Determine
the best course of action at the conclusion of the investigation. Meticulously
document all disciplinary action following the conclusion. Remain alert for
forms of retaliation on behalf of all parties involved in the investigation.
If your business is ill-equipped to conduct an internal investigation, consider hiring a private investigator to find answers. Private investigators can have more flexibility than many other types of investigators, due to having an average case load of 3-4 cases at one time. Private investigators can also mitigate some of the costs of internal investigations by conducting a comprehensive investigation with minimal impact to the daily operations of a business or organization. Call Lauth Investigations International today for a free quote on our corporate investigation services. Or, if you’re seeking a long-term solution in improving your workplace culture, call for a free quote on our corporate culture audit program to improve your business from within. Call 317-951-1100 or find us online at www.lauthinveststg.wpengine.com
When corporations make the investment to evaluate their corporate culture, it’s important that they choose a vendor who offers a comprehensive audit program. With the rise of the #MeToo movement, the Equal Opportunity Commission (EEOC) saw an overall increase of 13.6% of sexual harassment filings in 2018. That’s not counting other filings for discrimination based on age, race, and sexual orientation. This has placed corporations on high alert as the nation’s capitalist climate gears up for change in their workplaces. This means that when leadership opts for a corporate culture audit, it’s important that their money is well-spent, and one of the best moves to make is hiring private investigators to handle the audit.
Many corporate culture audits are performed by independent risk assessment firms, which is to be expected. Risk assessment firms specialize in identifying the weak points in a business from their workforce background to their brick and mortar security. However, if leadership is going to invest in improving their corporate culture, it’s important that they pick a program that offers comprehensive services. While risk assessment firms might employ highly capable auditors capable of identifying security oversight or performing background checks, every business is different, and it’s important that the program selected fit every business true-to-form. That’s where a private investigator can be an invaluable asset.
Private investigators as a profession have a lurid
reputation for following philandering spouses and people suspected of worker’s
compensation fraud. The same tool chest that allows them to perform those
services is the same one that makes them ideal candidates to perform corporate
culture audits. Private investigators have an eye for detail, diligent drive,
and a meticulous ability to evaluate and make recommendations based on what
they’ve observed. These are the types of professionals you want when it comes
to assessing the culture of your business or organization.
Independent risk assessment firms are just as excellent in
identifying the risk factors that put a business or organization at risk, such
as vulnerabilities in their securities, faulty hiring processes, and at-risk
employees based on their history—but what about the human element within a
corporate culture audit? Corporate culture audits are so much more than
comparing documents and surveying brick-and-mortar locations. It’s also about
understanding how current employees function in a workplace ecosystem. Private
investigators, with a wealth of experience in evaluating human behavior and
emotions, can be the boots-on-the-ground investigators who can speak with
current employees and collect data on their impressions of the current work
environment and how the culture can be improved. Some of the questions private
investigators may address include, but are not limited to:
Is
everyone in the company invested in the same things?
What
are the valued differences between your corporation and the competition?
What
are the key measures of success within your company?
What
is the functionality of the leadership in place versus the leadership required
for success?
What
are the environmental factors that are contributing to the decline in culture?
What
is the history of your company’s culture from its foundation?
What
are the subcultures that have formed in your organization and what is their
role within the company?
By answering these questions and calculating the human responses, private investigators can provide executive leadership with recommendations based on more than what exists on paper; for example, the last item on that list regarding the identification of subcultures. Private investigators do not only look at the behavior of individual employees, but also how those employees relate to each other. In workspaces where there are employees of 10 or more, it is hyper-common for subcultures (or groups) to form. This happens when individual employees gravitate towards one another as a result of their shared interests, goals, or gripes. Their comradery can either contribute to the cycle of corporate culture, or undermine it. When a subculture forms because the employees all have similar degrees of dissatisfaction with their job (regardless of the reason), their validation of one another in solidarity can be a cancer within the organization. This is why it’s imperative to hire corporate culture auditors who have a high level of understanding of human behavior—they can provide a comprehensive picture of how their current employees are contributing to the cycle of corporate culture.
While
private investigators may not be able to dismantle subcultures, they can change
the conversation within those subcultures. Groups of employees who bond over
poor treatment from a supervisor or frustration with current internal processes
will have to find other things to talk about once these issues are addressed
and remedied appropriately. This is one of the ways that we improve the cycle
of corporate culture. When employees see pervasive issues being addressed by
leadership, they are inherently more engaged in the process, which can increase
the quality of communication, the level of productivity, and the overall health
of the workplace. Private investigators are some of the best professionals to perform
these audits ultimately because they have a grasp of human behavior that allows
them to accurately pinpoint the issues and make recommendations to leadership.
Employee apathy may seem innocuous enough, but the costs to time and resources can be a slow, devastating drain on a corporation. Many corporations and organizations have at least one employee who exhibits all the major signs of checking out in their daily capacity. Even if your corporation has bulletproofed human resource operations, employee burnout can still occur. That’s why it’s imperative for leadership and management to know and identify the signs of apathy on the part of an employee.
Signs of Employee Apathy
A repeated pattern of tardiness
Poor appearance and hygiene
Complaints about lack of money and/or repeated
attempts to borrow money
Exclusive precedence on their personal life
An excess of breaks
Appearance of being busy with nothing to show
for it
Lack of accountability, making excuses
Irrelevant preoccupation with cell phones, smart
devices
It stands to reason that if an employee is underperforming
at their job, leadership will cut the dead weight for the good of a
corporation. There are actually three umbrella categories that are often used
to justify retaining apathetic employees: Costs, Litigation, and Personal.
Costs
The first thing leadership will think of when they notice
an apathetic employee is dollar signs. Not only is the apathetic employee hemorrhaging
their money by wasting time and resources, but the cost to replace that
apathetic employee can also be an issue. Costs are incurred to the human
resources department to find, hire, and train a replacement. Employers might
hesitate to fire an apathetic employee because of unemployment insurance rates.
Another relevant factor specifically effects small businesses, in which the
workforce is not large enough to support turnover operations.
Personal
When it’s not a matter of money, it can often be a matter
of personal feelings or relationships concerning leadership and the apathetic
employee. A manager or owner might have a personal relationship with the
employee, and their bias prevents them from pulling the trigger on termination
procedures. Personal knowledge of that employee’s personal life and their
identity as a person (rather than an employee) can color their perceptions and
increase their latitude with the employee. Avoidance behavior can also play a
role. When this happens, leadership usually resigns itself to one of two end results:
Either the employee will improve on their own without intervention from
leadership, or they will leave on their own without termination proceedings.
Litigation
The independent judgement of leadership may not be the
sticking point in terminating an apathetic employee. There are often legal factors
that a corporation or organization must consider. For instance, the Age
Discrimination in Employment Act (AEDA) protects employees from being
terminated based on their age. If an apathetic employee is of a certain age,
leadership may fear legal retaliation, citing age discrimination as the reason
for their termination. In higher education, an employee may have tenure as defined
by the institution, which would prevent leadership from terminating them.
Risks in Retention
Retaining apathetic employees for any of the reasons
listed above can have serious consequences for a company who is avoiding the
issue or trying to save money. Apathetic/underperforming employees cannot
provide a customer base with quality service, leading to dissatisfaction and
consumer complaints. This can negatively impact the corporation’s brand or
campaign, with a high risk of human error, loss of valued customers, and lost
reputation. Disgruntled employees could potentially say negative things about the
corporation on their social media accounts. Perhaps most concerning, apathetic
employees can easily spread their attitude throughout a work force, and harm long-term
goals for the corporation.
Corporate Culture Audits
One apathetic employee is enough of a drain on company time and resources, but if that attitude is contagious, you could have a larger problem on your hands. Unfortunately, when it comes to employee morale and performance, you don’t know what you don’t know. That’s why so many corporations and organizations are investing in quarterly or even biannual corporate culture audits. With a corporate culture audit, an independent, third party firm, like a private investigator or security company, conducts a full overview of company operations, structure, and environment in order to identify problems at their source for the health of the corporation. With a corporate culture audit, leadership will be able to identify factors that might be contributing to employee apathy.
We can provide your business with a solution to their corporate or internal crisis…
For businesses, a corporate crisis is not just a reality, it’s an eventuality. From workplace misconduct to theft and fraud, these corporate crises can leave a company devastated from financial or legal repercussions. Such a sweeping blow can leave executives and management bewildered and scratching their heads.
When corporate crises arise, Lauth Investigations International, Inc. is there with specialized intervention, investigation, and illumination for your internal conflict. Using authorized, secure information databases, innovative surveillance technology, Lauth Investigations International, Inc. brings a special brand of integrity and objectivity to every investigation for comprehensive solutions in a complex business world. Internal investigations receive a high degree of objectivity, as our only mission is to find the truth.
Companies, organizations, and non-profits alike have put their crises in the hands of Lauth Investigations. We can offer assistance in personnel, systemic, and contextual crises through a diverse list of investigation services. Our initiative and autonomy allow us to intervene at any stage in a corporate crisis. From risk assessment to litigation support, our firm’s findings have empowered corporate and non-profit entities to improve their operations and watch their business thrive.
Our team of qualified, seasoned professionals, composed of veterans, former law enforcement, paralegals, and researchers work with cooperative synergy to bring a comprehensive solution to every client’s internal investigation. This empathetic team prides itself in maintaining quality communications with our clients and remaining accessible in a time of crisis. In pursuit of providing our clients with accurate and thorough findings, we are always furthering our knowledge of the latest investigative methods in procedures by consulting a network of educated contemporary professionals and being well-versed in the latest research.
Don’t wait to hire a private investigator to resolve your corporate crisis. A private investigator can provide you with a comprehensive solution. For a free quote, or more information on our services, please call 317-951-1100.
